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What is a Product Owner

Product Owner Decoded: Unraveling Key Responsibilities

Mangesh Shahi
Mangesh Shahi
Mangesh Shahi is an Agile, Scrum, ITSM, & Digital Marketing pro with 15 years' expertise. Driving efficient strategies at the intersection of technology and marketing.

Agile & Scrum has emerged as a key strategic initiative in enterprises across industry sectors. Agile and Scrum knowledge helps employees to efficiently and timely manage and deliver their projects. The Scrum methodology involves small and large teams working collaboratively. A Product Owner occupies a special place in the Scrum team. The role of a Product Owner is currently in high demand across various industries.

The Product Owner is responsible for keeping the interests of the stakeholders and acts as the voice of the customer. They define and communicate the product vision, manage the product backlog, and ensure the delivery of a valuable and high-quality product.

The Product Owner collaborates closely with the development team and stakeholders to gather requirements, prioritize features, and make informed decisions about how the product is taking shape. They work with stakeholders to understand their needs, gather feedback, and incorporate it into the product backlog. If you want to settle your career as a product owner, there are a few things to know about. Here are the primary responsibilities of a product owner and the best practices you can follow: 

Primary Responsibilities of a Product Owner

  • Product vision & information- The first step that a Scrum product owner should take is clearly defining the product vision. They have to inform the stakeholders and team members about the strategy to be followed regarding the product. Gathering knowledge and data on the target audience, customer behavior, market trends, etc., are the major duties of a product owner. 

  • Product backlog management– The product backlog, a constantly changing list of features, improvements, and fixes, is the responsibility of the Scrum product owner. They work with stakeholders to collect requirements and comments, ensuring the backlog is current and reflects the product’s changing requirements. Our training course on product ownership in Scrum can offer business-critical insights into how you can manage the product backlog. 

  • Sprint planning– Sprints are tasks that should be completed within 3-4 weeks, and a product owner is responsible for participating in sprint planning meetings. They have to work closely with the development team to identify and discuss the user stories. They also discuss the upcoming tasks falling under the project. The Product Owner provides clarifications and ensures the team understands the requirements and goals for the sprint.

  • Defining the acceptance criteria- Another crucial job of the product owner is to define the acceptance criteria for all the user stories. This involves identifying and finalizing the criteria and conditions that need to be met for the user stories to be completed. 

  • Sprint review- At the end of each sprint, the scrum Product Owner leads the sprint review meeting, where the development team presents the completed work to stakeholders. The Product Owner demonstrates the product increments and gathers feedback, which helps to validate and refine the product direction.

  • Release planning– The development team releases the product increments in collaboration with the product owner. They determine the adequate features to be added to the release based on the market value and consumer behavior. The scrum product owner takes care of timely product delivery for enhanced and positive results. 

Best practices followed by a Product Owner

Working as a product owner can be challenging, especially in this fast-paced world. Proper strategies and practices ensure that your objectives are achieved. 

  • Clear communication– Proper communication can go a long way. You can’t reach your goals without clearly emphasizing and sharing the objectives and plan of action. As a product owner, you must be crystal clear while communicating the tasks to the team and updates to stakeholders. You are expected to communicate effectively so the project is completed on time with the expected results.

  • Timely updates– Keeping the stakeholders in the loop saves you from unnecessary troubles and ensures that everybody is on the same page. Product Owners should foster strong relationships with stakeholders, seeking their input and involvement throughout the project. Regularly gathering feedback and involving stakeholders in sprint reviews and product demonstrations increases transparency and ensures that the product meets their expectations.

  • Stress management- As a scrum product owner, you will be working on different things simultaneously. You also have to move back and forth with the team and stakeholders. You should be able to manage your stress to survive in a stressful environment seamlessly.

  • Set your priorities- Multitasking is a desirable skill, but you should have a sense of determining the urgent tasks that need your prior attention. Product owners should identify the priorities and assign work accordingly to the team. 


Agile principles and the Scrum framework are highly sought-after skills in the job market. Product owners play a key role in the proper implementation of this methodology and ensure that the projects are efficiently completed in their organization. Check out our Agile Scrum Product Owner training, CSPO training, and PSPO training offered by global governing bodies such as EXIN, Scrum Alliance, and to understand the roles and responsibilities of a Product Owner. At Spoclearn, we offer Agile and Scrum certification course modules taught by industry experts with years of experience in the field. 

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