{"id":3384,"date":"2023-11-06T09:44:44","date_gmt":"2023-11-06T09:44:44","guid":{"rendered":"https:\/\/www.spoclearn.com\/blog\/?p=3384"},"modified":"2024-02-26T09:15:32","modified_gmt":"2024-02-26T09:15:32","slug":"excel-functions-for-data-analyst","status":"publish","type":"post","link":"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/","title":{"rendered":"Top MS Excel Functions For Data Analyst"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/#MS_Excel_Functions_and_Their_Advantage\" >MS Excel Functions and Their Advantage<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/#1_CONCATENATE\" >1. CONCATENATE<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/#2_VLOOKUP\" >2. VLOOKUP<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/#3_SUMIF\" >3. SUMIF<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/#4_MINIFSMAXIFS\" >4. MINIFS\/MAXIFS<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/#5_COUNTIF\" >5. COUNTIF<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.spoclearn.com\/blog\/excel-functions-for-data-analyst\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>MS Excel has always been a savior and it is almost the first love of every Data enthusiast. Though there are multiple Analytics tools available the spreadsheet program is one of the most essential things that every aspiring Data Analyst should learn. It\u2019s not just about gathering data but also arranging them in a proper manner that looks neat and presentable. This article will help you with 5 such Excel formulae that you will need if you\u2019re looking for a Data Analyst profession.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"161\" src=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2024\/02\/Advanced-Microsoft-Excel-Training-1024x161.jpg\" alt=\"\" class=\"wp-image-5037\" srcset=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2024\/02\/Advanced-Microsoft-Excel-Training-1024x161.jpg 1024w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2024\/02\/Advanced-Microsoft-Excel-Training-300x47.jpg 300w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2024\/02\/Advanced-Microsoft-Excel-Training-768x121.jpg 768w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2024\/02\/Advanced-Microsoft-Excel-Training.jpg 1050w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" style=\"font-size:27px;font-style:normal;font-weight:700\"><span class=\"ez-toc-section\" id=\"MS_Excel_Functions_and_Their_Advantage\"><\/span>MS Excel Functions and Their Advantage<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-style:normal;font-weight:700\"><span class=\"ez-toc-section\" id=\"1_CONCATENATE\"><\/span>1. <span style=\"text-decoration: underline;\">CONCATENATE<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>This is a simple one. Let&#8217;s say you have two or more cells and another column or row will be the merge or combination of those two cells. This way of merging those cells to get a combined one using a certain formula is called Concatenate. You can use a maximum of 255 strings or 8192 characters in a concatenate formula but you cannot use an array such as C1:C20.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img decoding=\"async\" width=\"1024\" height=\"341\" src=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/CONCATENATE-formula-excel-1024x341.png\" alt=\"CONCATENATE formula excel\" class=\"wp-image-3646\" srcset=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/CONCATENATE-formula-excel-1024x341.png 1024w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/CONCATENATE-formula-excel-300x100.png 300w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/CONCATENATE-formula-excel-768x256.png 768w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/CONCATENATE-formula-excel.png 1352w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In this table, you can see that column B has the title \u2018First Name\u2019 and column C has \u2018Last Name\u2019. The next column D combines columns B and C and the title is \u2018Full Name\u2019. So combine the first and the last name using this formula:<\/p>\n\n\n\n<p><strong>=CONCATENATE(B4,\u201d \u201c,C4)<\/strong><\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-style:normal;font-weight:700\"><span class=\"ez-toc-section\" id=\"2_VLOOKUP\"><\/span>2. <span style=\"text-decoration: underline;\">VLOOKUP<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>This formula works best when you want to search for any data that is arranged in a vertical column.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"337\" src=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image2-1-1024x337.png\" alt=\"VLOOKUP Excel Formula\" class=\"wp-image-3648\" srcset=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image2-1-1024x337.png 1024w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image2-1-300x99.png 300w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image2-1-768x253.png 768w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image2-1.png 1351w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In this image, you can see how we have used VLOOKUP. There are a total of 3 columns where three separate data sets are present. Now let\u2019s try to find the vertical data corresponding to the ID number 300 using VLOOKUP.<\/p>\n\n\n\n<p>For that, you first need to move to a different cell and make a heading as VLOOKUP. Right on its left cell, write Search Value. Now, the search value is the ID against which we\u2019re trying to find the corresponding vertical data. In the cell below the VLOOKUP title, we\u2019ll start working on the formula.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>We\u2019ll start with =VLOOKUP(<\/li><br>\n\n\n\n<li>Next, click on the cell where you want to get the result, that is in this case,\u00a0<strong>F6<\/strong>\u00a0(right below the VLOOKUP cell).<\/li><br>\n\n\n\n<li>Then add a comma, and choose the entire matrix which in our case ranges from <strong>B3 to D8.<\/strong><\/li><br>\n\n\n\n<li>Add another comma and then write the number of columns present in the entire data set which in our case is<strong> 3<\/strong><\/li><br>\n\n\n\n<li>And then close the bracket.<\/li>\n<\/ul>\n\n\n\n<p>Therefore, the entire formula looks like:<\/p>\n\n\n\n<p><strong>=VLOOKUP(F6,B3:D8,3)<\/strong><\/p>\n\n\n\n<p>The result is 110,000 which is exactly the vertical data (salary) corresponding to the ID number 300.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px;font-style:normal;font-weight:700\"><span class=\"ez-toc-section\" id=\"3_SUMIF\"><\/span>3. <span style=\"text-decoration: underline;\">SUMIF<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>&nbsp;This is another important Excel formula that gives you the combined value of different cells but it is based on a certain criterion. When it comes to a large data set with multiple different numbers, you may not always want to get a combined value of all the cells. SUMIF allows you to get your desired result amidst the huge data. This is essential for complex data analysis.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/careerfoundry.com\/en\/blog\/data-analytics\/sumif-function-excel\/\"><img decoding=\"async\" src=\"https:\/\/lh7-us.googleusercontent.com\/q-cT-KdBUxNCPROz-vwZn-L2tJQcZWKaJj5qZFDvvuNgLuqQkbSyDI_JZtPibJ9skZVgtWTjd5D9KT8CnqE6fTSuxey_mg3m4EYZDRcoZHUAECGlZ8PmvURfgqAJxnUQz6UlUcwM48TeeEZcW4VV1w\" alt=\"SUMIF Excel Formula\"\/><\/a><\/figure>\n\n\n\n<p>Let\u2019s see how you can use SUMIF to obtain the data you are looking for. In the above illustration, you can see that there are various types of columns and another two separate columns \u2018Output\u2019 and \u2018Formula\u2019. So once you\u2019re done with writing the data, choose any different cell and write \u2018Formula\u2019. Under this cell, we\u2019ll be calculating the value using SUMIF.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The formula starts with, =SUMIF(<\/li><br>\n\n\n\n<li>Now you have to choose the data set corresponding to which you have to choose the value. In this case, you have to select the entire range from B2:B9, i.e., the column with the name \u2018Sponsorship\u2019.<\/li><br>\n\n\n\n<li>The next step is very crucial. In this section, we\u2019ll choose the criterion barring which we want the result. Since the first criterion is with less\/greater than operators and over here the operator is 25. So the formula is <strong>SUMIF(B2:B9,\u2019&lt;25\u2019)<\/strong><\/li><br>\n\n\n\n<li>Now for the other operators, you will have to choose a different range.&nbsp;<\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:20px;font-style:normal;font-weight:700\"><span class=\"ez-toc-section\" id=\"4_MINIFSMAXIFS\"><\/span>4. <span style=\"text-decoration: underline;\">MINIFS\/MAXIFS<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>This convenient equation not only discerns the lowest and highest values but also arranges them according to specific criteria. For instance, it can be applied to organize the ages of men and women in a sample, showcasing the values categorized by gender, thereby serving a dual purpose.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"324\" src=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image3-1-1-1024x324.png\" alt=\"MINIFS\/MAXIFS Excel Formula\" class=\"wp-image-3649\" srcset=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image3-1-1-1024x324.png 1024w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image3-1-1-300x95.png 300w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image3-1-1-768x243.png 768w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image3-1-1.png 1340w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In the above example, you can see a cell highlighted in green that shows the result of 100. We wanted to find the lowest number corresponding to a salary is USD 56,000.&nbsp;<\/p>\n\n\n\n<p>So the formula goes like this:<\/p>\n\n\n\n<p><strong>=MINIFS(B4:B14, C4:C13,56000)<\/strong><\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px;font-style:normal;font-weight:700\"><span class=\"ez-toc-section\" id=\"5_COUNTIF\"><\/span>5. <span style=\"text-decoration: underline;\">COUNTIF<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>THE COUNTIFS formula counts the numbers of how many times a value appears based on one criterion. The image below shows how COUNTIF is used by Data Analysts when they have a large number of data but they\u2019re looking for a particular parameter.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"343\" src=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image4-1024x343.png\" alt=\"COUNTIF Excel Formula\" class=\"wp-image-3650\" srcset=\"https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image4-1024x343.png 1024w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image4-300x100.png 300w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image4-768x257.png 768w, https:\/\/www.spoclearn.com\/blog\/wp-content\/uploads\/2023\/11\/image4.png 1353w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>The first column under the title \u2018Name\u2019 has the name of the people and the next column \u2018Region\u2019 shows their hometown. In this scenario, we\u2019re looking for how many people have their hometowns in Canada. Therefore, we have used the formula, <strong>=COUNTIF(C4:C14,\u201dCanada<\/strong>\u201d). You have to first select the entire that shows the hometown, i.e., the criterion we\u2019re looking for and then have to mention the particular criterion we are seeking.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" style=\"font-size:30px;font-style:normal;font-weight:700\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Now that you have got to know the <a href=\"https:\/\/www.spoclearn.com\/blog\/top-ms-excel-formulas\/\">Excel formulae that a Data Analyst often uses<\/a>, you must start keeping track of these formulae. There are many other Excel formulae that Data Analysts use and if you want to know more about them, please drop your comment and share your feedback with us.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Master essential Excel Formulae for Data Analyst. Explore the top 5 formulas crucial for every data analyst at Spoclearn&#8217;s comprehensive guide.<\/p>\n","protected":false},"author":5,"featured_media":3456,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[342],"tags":[],"class_list":["post-3384","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-and-analytics"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Top MS Excel Functions For Data Analyst | Spoclearn<\/title>\n<meta name=\"description\" content=\"Master essential Excel Functions for data analysis. 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